SECURITY

The following security guidelines must be followed by applicants who visit the iDATA visa application offices. Visa applicants may not use or carry the following items within iDATA offices in accordance with the security requirements of the represented Diplomatic Missions:

  • Mobile phones must not be used including for taking photos and/or record audio or video;
  • All flammable substances and sharp objects;
  • Weapons or objects similar to weapons or any explosive materials;
  • Animals (due to potential allergic reactions of others);
  • Sealed envelopes or packages;
  • Food and beverage;
  • Bags or suitcases larger than a cabin size suitcase.

* The list is including but not limited to the items listed.

  • Security guards and office personnel are authorized to deny access to suspicions individuals or prevent the introduction in the iDATA visa application centers of objects not mentioned in the list. Security guards are authorized to check the bags of applicants at any stage of the visa application process;
  • For security reasons, friends, relatives or business contacts accompanying visa applicants may not enter the application center (Only the applicant or the person applying on behalf of the applicant may enter iDATA offices.). Only one person shall be accepted to accompany physically handicapped applicants or illiterate applicants;
  • Applicants may not enter areas other than common visitors areas within iDATA offices such as personnel working areas, toilets, etc.;
  • iDATA offices do not have a designated place to store the before mentioned forbidden items. Applicants are kindly requested to find alternative ways to store these items before entering the visa application centers;
  • iDATA offices are monitored by cameras on a 7/24 basis as per our security policy.


CONFIDENTIALITY AND PERSONAL DATA PROTECTION POLICY

This Confidentiality and Personal Data Protection Policy (“Policy”) comprises

  • what kind of personal data are collected by iDATA through the website, any mobile web applications which may be introduced in the future and by other means,
  • how and for what purpose these personal data are used,
  • with whom iDATA may share these personal data,
  • what kind of measures are taken regarding the safety of your personal data,
  • what your rights are on your personal data processed by iDATA and how you may execute these rights,
  • the duration throughout which your personal data shall be stored,
  • information on confidentiality.

Information on Confidentiality

iDATA DANIŞMANLIK VE HİZMET DIŞ TİCARET A.Ş. (iDATA CONSULTANCY AND FOREIGN TRADE SERVICE INC.) declares that applicant's any personal information will not be distributed, displayed, rented, leased, sold unless the applicant is legally obliged to disclose the personal information or due to a court order or any other legal action; all the personal data will be kept with due care.

Information on the Protection of Personal Data

We, as iDATA, show utmost sensitivity in terms of the safety of your personal data. With this awareness, we attribute great significance to the processing and storage of all kinds of personal data pertaining to all persons associated with iDATA, mainly those of Applicants benefitting from our products and services, in compliance with the Law on the Protection of Personal Data Number 6698 (“Law”). With the full understanding of our responsibility arising from the Law, we are processing your personal data, in the capacity of “Data Supervisor” in the manner defined by the Law, as described below and in the framework of the limits stipulated by the regulations.

1. Collection, Processing of Personal Data and the Processing Purposes

Along with the fact that your personal data may vary depending on the service rendered by iDATA and the commercial activities of iDATA, they may be collected verbally, in written form or electronically by means of automatic or non-automatic methods, through iDATA units and offices, website, social media, mobile applications, which may be introduced in the future, and similar means. Your personal data may be created, updated and processed as long as you benefit from the products and services offered by iDATA.

Furthermore, when you use our call center or website page in order to benefit from the iDATA services, when you visit the iDATA offices or our website, when you participate in the organisations undertaken by iDATA , your personal data may be processed.

Your personal data collected shall be processed in the framework of the personal data processing conditions and objectives stated in Articles 5 and 6 of the Law, for the purposes of the performance of the necessary works, by our work units, to ensure that you benefit from the products and services offered by iDATA; for the customization of the products and services offered by iDATA, in accordance with your appreciation and requirements, and their being offered to you as such; for the provision of the legal and commercial safety of iDATA and any natural and legal persons in business relationship with iDATA; the determination and implementation of iDATA’s commercial and business strategies, and ensuring the implementation of iDATA’s human resources policies.

2. Processed and Collected Personal Data

The term "Personal Data", as used in this Policy, shall mean information such as name, middle name, surname, date of birth, nationality, passport no., passport expiry date, Turkish ID number, flight departure date, flight return date, fixed telephone, mobile phone, e-mail address, residential address, which may be used for determining your identity. iDATA reserves the right to request further data and information due to any practices and inquiries of the relevant countries’ Embassies and Consulates.

3. To Whom and for What Purposes the Processed Personal Data may be Transfered

Your personal data collected may be transfered to our business partners, suppliers, agencies, iDATA executives, the company’s shareholders and the legally authorized public institutions and establishments in order to ensure that the necessary works are performed by our work units in order to make you benefit from the products and services offered by iDATA; that the products and services offered by iDATA are proposed to you upon being customized pursuant to your appreciations and requirements; to ensure the legal and commercial safety of the natural and legal persons with whom iDATA is in a business relationship; to determine and implement iDATA’s commercial and business strategies, as well as to ensure the implementation of iDATA’s human resources policies, in the framework of the personal data processing conditions and objectives stated in articles 8 and 9 of the Law.

4. Method and Legal Ground of Collecting Personal Data

Your personal data are obtained, through all kinds of verbal, written or electronic media, in order to enable the presentation of the products and services, which we, as iDATA, offer, within the legal framework determined and to enable iDATA to fulfill its liabilities arising out of the contract and the Law completely and accurately, in accordance with the above mentioned objectives. Your personal data collected for this legal reason may be processed and transfered in the scope of the personal data processing conditions and objectives stated in articles 5 and 6 of the Law.

5. Storage of Personal Data

Personal data collected from Applicants verbally, in written form or by social media, through iDATA units and offices, website, social media, any applications to be introduced in the future and similar means, shall be stored only for the period foreseen in the relevant regulations or, in case there isn’t any duration foreseen in the regulations, for the period required by the data processing objective. The stored data shall be deleted, eliminated or anonymized after the purpose for processing the data is not applicable any longer,

6. Measures Related to the Protection of Personal Data

iDATA is liable to take all technical and administrative measures required against the unauthorized access to personal data collected from Applicants and from all legal porsens, whose personal data are processed by iDATA, against the loss of information, their misuse, disclosure, amendment or unauthorized disposal. iDATA shall not be kept liable for any damages incurred to data subjects because of severe destruction of its servers, despite the fact that all measures arising from the Law related to the protection of personal data were taken, due to any circumstances such as any unforeseeable and unpreventable cyber attack, the breakdown of the data recording system, cases of force majeure such as earthquake, flood, fire, etc.

7. Keeping Personal Data Accurately and Updated

Pursuant to Article 4 of the Law, iDATA is liable to keep the personal data, which it has collected from you, accurately and updated. The entire responsibility arising from the fact that any personal data which you have delivered to iDATA verbally, in written form or electronically through iDATA units and offices, website, social media, mobile applications, which may be introduced in the future, and similar means, was not accurate and updated, shall be born by you. You may realize any amendments and/or updating related to your personal data processed by iDATA by means of the application which you may forward to iDATA by electronical or physical media.

8. Legal Rights of the Personal Data Subject Arising from the Law

In case you, as personal data subjects, deliver your claims related to your rights to iDATA by the methods arranged below, iDATA shall conclude your claim according to its nature within 30 (thirty) days the latest, free of charge. However, in case any fee is foreseen by the Law and the Personal Data Protection Board, you shall be charged with the fee in the tariff determined by iDATA. In this scope, the rights of the personal data subjects pursuant to Article 11 of the Law are as follow;

  • Getting information as to whether the personal data has been processed or not,
  • If the personal data has been processed, requesting information related to this,
  • Getting information as to the purpose of processing the personal data and as to whether they are used in compliance with the relevant purpose,
  • Getting information about third persons to whom the personal data were transfered domestically and abroad,
  • In case personal data were processed incompletely or wrongly, requesting their correction,
  • Despite the fact that they have been processed in accordance with the provisions of the Law and other relevant Law, requesting the deletion or elimination of personal data in case the reasons requiring their processing are removed, and getting information about third persons to whom personal data are transfered for the transaction to be made in this scope,
  • Objecting to any consequence arising against the person himself/herself, through the analysis of the data processed, exclusively by means of automatic systems,
  • Requesting the removal of damages in case of any damages due to the processing of personal data contrary to the Law,

Pursuant to Article 13, paragraph 1 of the Law, you may submit your request related to the execution of your rights stated above, to iDATA in writing or by other methods which the Personal Data Protection Board has determined or shall determine. Since the Personal data Protection Board has not determined any method at this stage, you have to forward your application to iDATA in writing pursuant to the Law. The channels and procedures by which you may forward your applications, which you shall file to iDATA in order to execute your rights in article 11 of the Law, are described below.

In order to execute your rights mentioned above, you may forward your request, which includes your necessary identifying information as well as your explanations about the right you request to execute; by completing the form at the address www.idata.com.tr, or you may forward a signed copy of the form along with your identifying documents personally to the address Inönü Mah. Cumhuriyet Cad. No: 123 Giriş Kat Harbiye/Sisli – Istanbul, or send it through a notary public or by other methods stated in the Law, or forward the relevant form to the address musterihizmetleri@idata.com.tr.

9. Information about the Data Supervisor

iDATA DANIŞMANLIK VE HİZMET DIŞ TİCARE A.Ş., which is registered with the Istanbul Registry of Commerce under the registration number 388952, and which holds the MERSIS number 0465005122300019 and is resident at the address Inönü Mah. Cumhuriyet Cad. No: 123 Giriş Kat Harbiye/Sisli – Istanbul, is the Data Supervisor in the scope of the Law.

In case it is considered necessary, the Representative of the Data Supervisor, who shall be appointed by iDATA, shall be announced at the Data Supervisors Register and at the internet address at which the Policy is published, upon provision of the legal infrastructure.

10. Amendments to be made on the Confidentiality and Personal Data Protection Policy

iDATA always reserves the right to make any amendments on this Policy. Amendments to be made on the Policy and the updated Policy text shall promptly enter into force upon its publication in the website of iDATA. For this purpose, it is suggested that this Policy text is reviewed periodically by everyone, whose personal data is processed by iDATA, mainly the Applicants.

11. Applicable Law, Competent Court and Enforcement Offices

This Policy is subject to the laws of the Republic of Turkey. For the settlement of all kinds of disputes which may arise from the implementation of the Policy, the Civil Tribunals and Enforcement Offices of Istanbul (Çağlayan) shall be competent.


Please click here for the text of the EU Data Protection Regulation.

Click here for information request form.

iDATA DANIŞMANLIK VE HİZMET DIŞ TİCARET A.Ş. (iDATA CONSULTANCY AND FOREIGN TRADE SERVICE INC.)